Photocopier Energy Labeling Declaration in Vietnam

Enterprises importing, manufacturing, and trading Photocopier devices are responsible for performing energy efficiency testing and an Energy Labeling Declaration before bringing products to the market. In the article below, Phuc Gia® will provide detailed instructions on the Photocopier Energy Labeling Declaration process, helping enterprises understand the process and prepare dossiers fully, quickly, and accurately.

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Table of contents

1. Regulations on energy efficiency and Photocopier Energy Labeling

Circular No. 36/2016/TT-BCT – Regulations on energy labeling for energy-using vehicles and equipment under the management scope of the Ministry of Industry and Trade issued on December 28, 2016;
Decision No. 04/2017/QĐ-TTG – List of vehicles and equipment subject to energy labeling, applicable with minimum energy performance levels and the implementation roadmap issued by the Prime Minister on March 9, 2017;
Circular No. 42/2019/TT-BCT – Amending regulations on periodic reporting regimes in Circulars issued by the Minister of Industry and Trade on December 18, 2019;
Consolidated Document No. 23/VBHN-BCT – Regulations on energy labels for energy-using vehicles and equipment under the management scope of the Ministry of Industry and Trade issued on March 24, 2020;
Decision No. 14/2023/QĐ-TTg – List and roadmap of energy-using vehicles and equipment to be discarded and low-efficiency power generating units not to be newly built issued by the Prime Minister on May 24, 2023;
Decision No. 1725/QĐ-BCT – Regulations on the List of items for energy efficiency inspection and energy labeling under the management responsibility of the Ministry of Industry and Trade issued on July 1, 2024.
TCVN 9510:2012 – National standard on energy efficiency for Photocopiers.

2. Types of Photocopiers subject to energy labeling

According to Decision No. 14/2023/QĐ-TTg, from April 1, 2025, Photocopiers must perform energy efficiency testing and an Energy Labeling Declaration according to standard TCVN 9510:2012.

TCVN 9510:2012 – “National Standard for Photocopiers – Energy Efficiency”, types of Photocopiers that must undergo Energy Efficiency testing and an Energy Labeling Declaration include:

“Standard format photocopiers whose primary function is to produce multiple hard copies from an original. This standard applies to equipment performing multiple functions such as those of a printer, fax machine, and scanner.”

Note: This standard does not apply to large format photocopiers and specialized photocopiers with a speed greater than or equal to 60 ipm. This standard specifies the minimum energy performance value and the method for determining the power consumption of the photocopier in off mode.

Based on Decision No. 14/2023/QĐ-TTg and Decision No. 04/2017/QĐ-TTg, Photocopiers are mandatory to undergo energy efficiency testing and an Energy Labeling Declaration before bringing products to the market. Accordingly, the Photocopier Energy Labeling Declaration consists of the following steps:

3. Energy efficiency testing for Photocopier Energy Labeling

Test results are the basis for the Energy Labeling Declaration for Photocopiers with the same model (same technical specifications, same origin, and same manufacturing facility…). Accordingly, enterprises manufacturing and importing Photocopiers are responsible for testing energy efficiency to complete the Energy Labeling Declaration dossier.

Types of Photocopiers mandatory for energy efficiency testing according to TCVN 9510:2012 must ensure the following energy efficiency requirements:

Minimum Energy Performance Standard (MEPS): The specified maximum power consumption of the photocopier in off mode.
Minimum Energy Performance: The power consumption of the photocopier in off mode, measured under the conditions specified in Article 5 of this standard, must be as follows:

Photocopier’s Mode	Power Consumption
Off	≤ 1,0 W (without fax function) ≤ 2,0 W (with fax function)

Note: Enterprises must perform energy efficiency testing at domestic testing organizations (independent testing organizations or manufacturer’s testing laboratories); or foreign testing organizations (independent testing organizations or manufacturer’s testing laboratories) designated by the Ministry of Industry and Trade.

Phuc Gia Laboratory Corporation is designated by the Ministry of Industry and Trade to perform Energy Efficiency testing serving the National Energy Labeling Program under the state management responsibility of the Ministry of Industry and Trade (MOIT) for household electrical-electronic and office equipment (including Photocopiers).

4. Photocopier Energy Labeling Declaration at the Ministry of Industry and Trade

4.1. Case of new registration

Step 1: Preparing the registration dossier

Before bringing Photocopier products and equipment to the market, the enterprise manufacturing or importing those vehicles and equipment must prepare 01 set of energy labeling registration dossiers and send it to the Ministry of Industry and Trade.

Based on Clause 2, Article 5 of Circular No. 36/2016/TT-BCT prescribing energy labeling registration, the Photocopier Energy Labeling Declaration dossier includes:

a) Photocopier Energy Labeling Declaration form, clearly stating whether the enterprise is registering for a comparative label or a confirmation label according to the form in Appendix 1, Circular 36/2016/TT-BCT;

b) Test results issued by the testing organization for the product model;

c) Sample of the intended energy label.

Note:

In cases where the Photocopier energy labeling testing is performed by a foreign testing organization, the enterprise needs to provide additional documents proving that the foreign laboratory has met all conditions.
In cases where dossiers and documents are in foreign languages, they must be translated into Vietnamese and notarized.

Step 2: Registration

Enterprises registering for a Photocopier Energy Labeling Declaration may choose to submit dossiers via the internet at the Ministry of Industry and Trade’s website (https://dichvucong.moit.gov.vn/) or send dossiers directly or by mail to the Department of Innovation, Green Transformation, and Industrial Promotion, Ministry of Industry and Trade.

Step 3: Photocopier Energy Labeling

After submitting the energy labeling registration dossier to the Ministry of Industry and Trade, the enterprise is allowed to perform the energy labeling itself in accordance with the information in the Energy Labeling Declaration for the registered product. The enterprise must be responsible for the accuracy and truthfulness of the information declared in the Photocopier Energy Labeling Declaration and the information displayed on the energy label.

4.2. Case of re-registration for Photocopier energy labeling

Enterprises must re-register for energy labeling when belonging to one of the following cases:

– The assessment standard changes;

– The products or equipment already registered for energy labeling have changes in energy consumption levels.

The content and procedures for energy labeling re-registration are as prescribed in Step 1 to Step 3 in the case of new registration.

Energy Labeling Declaration for Photocopiers in Vietnam

Click here to download the Energy Labeling Declaration for Photocopiers in Vietnam

5. Testing costs and implementation time

Depending on the listed price of each testing unit, there will be different differences; the Time and Cost for energy efficiency testing for Photocopiers at Phuc Gia Laboratory Corporation are listed at: Energy Efficiency Testing Quotation. For the Energy Labeling Declaration, please contact Phuc Gia® directly for detailed advice.

6. Phuc Gia® – Reputable energy efficiency testing organization in Vietnam

Phuc Gia Laboratory Corporation is designated by the Ministry of Industry and Trade to perform Energy Efficiency testing serving the National Energy Labeling Program under the state management responsibility of the Ministry of Industry and Trade (MOIT) for household electrical – electronic and office equipment, including Photocopiers.

With a team of experienced experts and technicians from leading universities in Vietnam, Phuc Gia® provides energy labeling services for Photocopiers and household electrical, office electronic equipment, and lighting equipment for more than 500 large domestic and foreign brands such as Daikin, Midea, Hisense, AUX, Hikawa, Panasonic, LG, Carrier, Samsung….

In addition, Phuc Gia® is also designated by the Ministry of Science and Technology for testing – certification according to QCVN 9:2012/BKHCN, QCVN 19:2019/BKHCN, QCVN 4:2009/BKHCN; QCVN 25:2025/BKHCN and 24 national technical regulations related to telecommunications and information technology products.

With more than 10 years of operation and development, Phuc Gia® constantly invests synchronously in infrastructure and expands technical capacity in the field of testing and certification of electrical – electronic, telecommunications, and information technology products. Therefore, Phuc Gia® can provide comprehensive solutions – from testing to certification – helping businesses fully implement technical requirements for products at the same unit, more convenient in the process of regulatory compliance and quality control.

Phuc Gia Laboratory Corporation is committed to providing reliable and professional technical services based on the quality policy:

“ACCURATE – OBJECTIVE – TIMELY – RELIABLE”

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